Program Review
Description
Program Review is at the heart of integrated planning at San Jose City College. As a key component of the integrated planning and resource allocation model, Program Reviews provide systematic, data-driven information that allows the College to examine the overall effectiveness of the institution.
The Program Review process is designed to provide academic, student, and administrative areas the opportunity for review and assessment in relation to the College’s mission, vision, values and performance indicators. Moreover, the purpose is to ensure appropriate resources are being allocated to facilitate ongoing improvement in meeting the evolving learning needs of our students and community.
The Program Review Committee (PRvC) reports directly to the SJCC Academic Senate.
Charge
The Program Review Committee PRvC is charged with the following:
- Evaluate and provide feedback on the quality of program review documents submitted by the reviewing units.
- Validate completed program review document and forward the document to the Planning and Institutional Effectiveness Committee, Academic Senate and Finance Committee.
- Monitor integration of program review process with strategic planning.
- Provide guidance to the College in the use of program review materials and the process of program review.
- Annually evaluate the effectiveness of the program review process and policies and procedures related to program review, and recommend improvements and revisions as needed.
- Report to the College Advisory Council and the Academic Senate annually regarding Committee findings and activities.
Program Review Cycle
As a key component to SJCC’s Integrated Planning Process, all instructional, student, and administrative areas are required to go through the Comprehensive Program Review cycle. This cycle constitutes four years and is marked by Annual Program Reviews and a larger Comprehensive Program Review in the fourth year.
|
Program Review Month |
Program Review Task |
Important Dates (F23 - S24) |
|
Late August |
Program Review Templates ready in eLumen |
|
|
September |
Program Review Training & Presentations Program Coordinators working on program reviews |
09/07 (Thr) Program Review Training 1 (HyFlex; SC-204; 1 pm - 2 pm) & Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 09/13 (Wed) Program Review Training 2 (In-Person; SC-204; 4 pm - 5 pm) 09/15 (Fri) Program Review Training 3 (Online; Zoom link8:30 am - 9:30 am) 09/21 (Thr) Program Review Training 4 (HyFlex; T-415; 1 pm - 2 pm) & Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 09/22 (Fri) Program Review Newsletter 09/27 (Wed) Program Review Training 5 (In-Person; SC-104; 4 pm - 5 pm) 09/29 (Fri) Program Review Training 6 (Online; Zoom link8:30 am - 9:30 am) |
|
October |
Program Review Training & Presentations Program Coordinators working on program reviews |
10/05 (Thr) Program Review Training 7 (Online; Zoom link 1 pm - 2 pm) & Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 10/11 (Wed) Program Review Training 8 (In-Person; SC-204; 4 pm - 5 pm) 10/13 (Fri) Program Review Training 9 (Online; Zoom link8:30 am - 9:30 am) 10/19 (Thr) Program Review Training 10 (HyFlex; SC-204; 1 pm - 2 pm) & Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 10/20 (Fri) Program Review Newsletter 10/25 (Wed) Program Review Training 11 (In-Person; SC-104; 4 pm - 5 pm) 10/27 (Fri) Program Review Training 12 (Online; Zoom link8:30 am - 9:30 am) October 31, 2023 (Tue) - ALL program reviews (budget requests if applicable) DUE Note: Fiscal Services wil be providing trainings at divsion meetings. For questions related to the budget request form, please contact Vice President Chris Hawken. Thank you to Mark Branom for developing a training video (YouTube) for completing the Budget Request Form (MS Excel)! |
|
November |
Program reviews and budget requests (if applicable) reviewed/prioritized by managers then by VPs |
11/02 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 11/16 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 11/17 (Fri) Program Review Newsletter |
|
December |
VPs' budget priorities to Finance Committee |
12/07 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) |
|
January |
CA Governor's proposed budget (external) |
|
|
February |
Budget priorities reviewed by Finance Committee Budget priorities reviewed by Technology & Facilities Committees |
02/01 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 02/15 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 02/16 (Fri) Program Review Newsletter |
|
March |
Budget presented by Finance Committee to consitituency groups and CAC |
03/07 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 03/21 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 03/22 (Fri) Program Review Newsletter |
|
April |
Budget requests reviewed by the President |
04/18 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 04/19 (Fri) Program Review Newsletter |
|
April/May |
Program Review Committee working on self-evaluation |
05/02 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) 05/16 (Thr) Program Review Committee Meeting (Zoom link) (HyFlex; L-114; 3:15 pm - 4:45 pm) |
Membership & Composition
Committee members are expected to represent general institutional interest beyond the interests of their disciplines, divisions, or special interests. The faculty members should represent a variety of departments across the campus. The Program Review Committee will consist of the following:
| Membership | Composition |
|
MSC: JoAnn McGowan, Dr. Joyce Lui (Co-Chair) Ex-Officio: Lamel Harris, Priscilla Louangrath, Dr. Maniphone Dickerson, Dr. J Edward Stevenson Faculty: Dr. Huimin McKinlay (Co-Chair) Classified: Debonlina Das Student: Carolina Silva |
Operations
- Agendas and minutes shall be posted and available.
- Committee actions should reflect a majority vote by quorum of the members.
- Meetings will be held at least on a monthly basis throughout the academic year (Fall & Spring).
- Meetings are open to all members of the college community.
Committee Meetings
Location: Per College Advisory Council, (HyFlex) Committee Meetings (Zoom link) will be held in Room L-114 with option of Zoom meeting with prior arrangement with the Program Review Coordinator(s).
Times & Dates: 3:15 pm - 4:45 pm; 1st and 3rd Thr of the month unless otherwise announced; 09/07, 09/21, 10/05, 10/19, 11/02, 11/16, 12/07 (2023), 02/01, 02/15, 03/07, 03/21, 04/18, 05/02, 05/16 (2024)
Contact Us
For questions related to Program Review, please contact the current Program Review Coordinator(s).
Resources and Links
SJCC College Wide Plans | SJCC eLumen Canvas Course Shell for SLO/Program Review Training (Contact the Program Review Coordinator for Access) | Program Review Template Tutorial (F23-S24) (PDF; SharePoint) | Program Review Template Tutorial (F23-S24) (YouTube Video) | Program Review Data Packets (F23-S24) (SharePoint) | Program Review Newsletter (Sept 2023) (PDF; SharePoint) | Program Reviews (2022-2023) (PDF; SharePoint)