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COVID Updates

 

student with mask

Covid updates

 

Overview

On Tuesday, August 31, 2021, the San José Evergreen Community College District (SJECCD) Board of Trustees approved a resolution requiring all students to be vaccinated against the Coronavirus disease 2019 also known as COVID-19.  

This mandate applies to Evergreen Valley College and San José City College including the Milpitas Extension. Please see these frequently asked questions below for more information. Additional details will continue to be added. 

 

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Submitting Proof of Vaccination

Students may submit their proof of vaccination electronically by accessing San José City College Students MyHealth Portal. To upload a picture of your hard copy vaccination card or digital COVID-19 Vaccine Record, please refer to the step-by-step Directions for Uploading Your Student Vaccination Record.

Step-by-step video instructions are also available online.

Exemptions

San José City College requires all students to submit COVID-19 proof of vaccination or submit an exemption based on medical/disability or sincerely held religious belief in order to enroll in hybrid or in-person courses or seek on-campus student services.


Students who plan to enroll exclusively in online courses and seek online student services are NOT required to provide COVID-19 proof of vaccination status or submit an exemption.


It is important to note that face masks are required in indoor spaces at San José City College. However,face masks are not required outdoors while on-campus.

 

Students who submit falsified information may face discipline up to and including expulsion under the Student Code of Conduct.

 

Frequently asked questions

  1. Do students need to provide proof of receiving the full dosage of a vaccination against COVID-19?
    Yes.  Students will be required to provide proof of receiving the full dosage of a vaccination against COVID-19.

  2. Are students able to submit hard copy proof of their vaccination?
    No.  Students may not submit hard copy proof of their vaccination.  To upload a picture of your hard copy vaccination card or digital COVID-19 Vaccine Record, please refer to the step-by-step directions for uploading your student vaccination record or watch the How to Upload Your Vaccination Record video.

    Proof of vaccination must be submitted online using the MyHealth portal listed below.

    San José City College Students MyHealth Portal

    Evergreen Valley College Students MyHealth Portal

  3. After submission, how long does it take to verify proof of full vaccination against COVID-19?

    It takes up to five business days  to review COVID-19 proof of vaccination from the date of submission online. After verification, you may enroll in in-person courses. You may also check your status by using the links below: 

    San José City College Students MyHealth Portal

    Evergreen Valley College Students MyHealth Portal

  1. What exemptions will San José Evergreen Community College District accept?
    The San José Evergreen Community College District will accept exemption requests due to a medical condition/disability or sincerely held religious belief.  Exemptions will be considered on a case-by-case basis.  Students granted an exemption as a reasonable accommodation may be required to submit to mandatory weekly COVID-19 testing.

  2. What do students need to do to request an exemption due to a medical condition/disability?
    Students must download or print the COVID-19 Medical Exemption Request Form and have a licensed physician or advanced practice nurse licensed in a jurisdiction of the United States complete the form.

    The COVID-19 Medical Exemption Request Form can be accessed here or in your MyHealth portal under Downloadable Forms.

    Evergreen Valley College Students MyHealth Portal
    San José City College Students MyHealth Portal

    The completed Medical Exemption Request Form must be uploaded to MyHealth Portal under Downloadable Forms.  Select Upload under the Students only-COVID Medical/Disability Exemption Form.  Click on the Save button after you upload the completed document.

  3. What do students need to do to request an exemption due to a sincerely held religious belief?
    Students must complete an online form and upload a written statement that addresses three questions noted on the Religious Belief Exemption Form.

    Written statements must be signed and submitted using the Religious Belief Exemption form.

  4. Are there any additional exemptions for students aside from medical/disability or sincerely held religious belief?
    No. There are no additional exemptions for students aside from medical/disability or sincerely held religious belief.

  1. Will international students who have completed an authorized vaccine series in their home country need to be vaccinated again?
    No.  International students who have completed a World Health Organization (WHO) authorized vaccine series in their home country are not required to be vaccinated again.

  2. What vaccinations will San José - Evergreen Community College District accept for international students?
    The World Health Organization (WHO) has authorized the following vaccines: Pfizer, Moderna, Johnson & Johnson, AstraZeneca, BIBP/Sinopharm, and Sinovac.

  1. Where do I learn about vaccination resources?
    Students are encouraged to visit VaccineFinder.org to find vaccination providers.  Students are also encourage to check with local pharmacies to learn if vaccination appointments are available by visiting the Federal Retail Pharmacy Program.

  2. What additional resources are available to learn more about COVID-19?
    San José Evergreen Community College District (SJECCD)
    Centers for Disease Control (CDC)
    California Department of Public Health (CDPH)
    Santa Clara County Public Health Department

1. What is a hold?
A hold is a notation on student educational records that prevent students from modifying class schedules and registering for future terms.
 
2. What is an administrative withdrawal?
An administrative withdrawal is the action taken by the College to remove students from their courses due to noncompliance.
 
3. When will the hold be placed on student educational records for noncompliance with the COVID-19 vaccine mandate?
Holds will be placed on student educational records on Monday, January 3, 2022.
 
4. What consequences does a hold on my educational record have for students?
The hold will prevent students from modifying class schedules and registering for future terms. This will affect intersession and spring 2022.
 
5. How will the hold affect students enrolled in intersession 2022?
Students will be unable to register for courses and modify existing class schedules for intersession 2022.
 
6. How will the hold affect students enrolled in spring 2022?
Students will be unable to register for courses and modify existing class schedules for spring 2022.
 
7. Will students be administratively withdrawn from all courses?
No, students will only be administratively withdrawn from in-person and hybrid courses for spring 2022 - courses requiring a presence on-campus. Students will remain enrolled in online courses only.
 
8. Will students who are administratively withdrawn be guaranteed to re-enroll in the same in-person or hybrid courses for spring 2022?
No, students are not guaranteed to be able to re-enroll in the same in-person and hybrid courses as prior to the administrative withdrawal.
 
9. Does the hold and administrative withdrawal apply to both Colleges and the Milpitas Extension?
Yes, the hold and administrative withdrawal applies to Evergreen Valley College, San José City College, and Milpitas Extension.
 
10. Why is the San José Evergreen Community College District placing holds and administratively withdrawing students?
The San José Evergreen Community College District is complying with board resolution (#083121-3) that was approved on Tuesday, August 31, 2021, that serves as a vaccine mandate for all students and employees.
 
11. What if students only plan to take online courses and plan to request online student services only?
For intersession and spring 2022, student who are enrolled exclusively in online courses will NOT be required to show COVID-19 proof of vaccination status. This applies only to students who are not enrolled in hybrid or in-person courses and who do not seek on-campus student services.
 
12. What happens if students need to enter campus but have not submitted their COVID-19 proof of vaccination or submitted an exemption request?
Students who enter the Colleges at any point during the term will be expected to meet the requirements of the mandate for in-person students.
 
13. Can students continue to submit their COVID-19 proof of vaccination even with a hold or after having been administratively withdrawn?
Yes, students are encouraged to submit their COVID-19 proof of vaccination as soon as possible.
 
14. Will holds on student educational records automatically be removed upon submission of COVID-19 proof of vaccination?
No, COVID-19 proof of vaccination is reviewed by Student Health Services medical personnel to confirm accuracy and authentication. Once the COVID-19 proof of vaccination has been accepted, the hold will be removed from the student educational record.
 
15. Can students submit a COVID-19 exemption request?
Yes, students may submit a COVID-19 exemption request due to disability/medical or sincerely held religious belief.
 
16. Do students who submit a COVID-19 exemption request automatically approved?
No, students are not automatically approved for exemptions. Each exemption request is individually reviewed and a determination is made at the Colleges.
 
17. Where can students receive the COVID-19 vaccine?
Evergreen Valley College and San José City College have begun administering COVID-19 vaccines on-campus through Student Health Services.
 
18. How can I receive a COVID-19 vaccine at the Colleges?
Students must contact Student Health Services to make an appointment to receive the COVID-19 vaccine.
 
19. Can students receive the initial doses or boosters of the COVID-19 vaccine at the Colleges?
Yes, Evergreen Valley College and San José City College are providing initial doses and boosters of the COVID-19 vaccine to students.
 
20. What is the cost to receive a COVID-19 vaccine?
COVID-19 vaccines are free for students.

    1. Why are students being asked to receive the COVID-19 vaccine?
      In order to promote the health and safety of our community, students are being asked to receive the COVID-19 vaccine to comply with a resolution that was passed by the San José - Evergreen Community College District Board of Trustees on Tuesday, August 31, 2021. 

    2. Where does this COVID-19 vaccine mandate apply?
      The COVID-19 vaccine requirement applies to all San José Evergreen Community College District sites, including Evergreen Valley College, San José City College, the Milpitas Extension, and the SJECCD District Office.

    3. Are all students required to receive the COVID-19 vaccine?
      Yes. All students are required to receive the COVID-19 vaccine unless they submit an exemption and are approved as a reasonable accommodation.

    4. Does the COVID-19 vaccine mandate apply to students taking only online courses?
      Yes.  All students are required to receive the COVID-19 vaccine regardless of the modality of instruction (online, hybrid, or in-person).

    5. Why are students who are taking only online classes being required to adhere to the COVID-19 vaccine mandate?
      The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate between students taking online, hybrid, or in-person classes.  The resolution requires all students to submit proof of vaccination or request an exemption.

    6. Why are students who are not residing near either Evergreen Valley College or San José City College being required to adhere to the COVID-19 vaccine mandate?
      The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate students based on city or state of residence.  The resolution requires all students who are eligible to be vaccinated to submit proof of vaccination or request an exemption.  

    7. Are students under the age of 18 required to submit proof of vaccination or submit an exemption?
      Yes.  The resolution passed by the San José Evergreen Community College District Board of Trustees does not differentiate between students based on age.  The resolution requires all students who are eligible to be vaccinated to submit proof of vaccination or request an exemption.

    8. Are students enrolled in Middle College required to submit proof of vaccination or request an exemption?
      Yes.  All students enrolled in classes at Evergreen Valley College or San José City College, including Middle College students, are required to submit proof of vaccination or submit a request for an exemption.

    9. Are students who participate in concurrent enrollment or dual enrollment required to submit proof of vaccination or request an exemption?
      Yes.  All students enrolled in classes at Evergreen Valley College or San José City College, including concurrent enrollment and dual enrollment students, are required to submit proof of vaccination or submit a request for an exemption.

    10. Does San José Evergreen Community College District encourage or endorse a particular COVID-19 vaccine?
      No.  San José Evergreen Community College District does not encourage or endorse a particular COVID-19 vaccine.  The District recommends students consult the Centers for Disease Control (CDC), California Department of Public Health (CDPH), and their own health care professionals for additional information and guidance.

    11. Why was the resolution on the COVID-19 vaccine mandate passed following the start of the fall semester 2021?
      The San José Evergreen Community College District Board of Trustees engaged in meaningful and deliberate discussions pertaining to the potential COVID-19 vaccine mandate throughout the spring and summer 2021.  The resolution was passed on the recommendations from public health authorities and the tools available to combat the COVID-19 pandemic.

    12. Are San José City College and Evergreen Valley College employees required to adhere to the same COVID-19 vaccine mandate?
      Yes.  All San José Evergreen Community College District employees are required to adhere to the same COVID-19 vaccine mandate.

    13. What office should students visit if they wish to receive additional information?
      Students are encouraged to visit Student Health Services at Evergreen Valley College or San José City College for additional information.

    1. What federal laws is San José Evergreen Community College District required to adhere to as it pertains to the COVID-19 vaccine mandate?
      San José Evergreen Community College District complies with the Federal Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).  Both federal laws limit the terms of what information that may be shared without written consent.

    2. Why is the sharing of student information limited by the College?
      It is important to note that both the Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA) come into play when dealing with COVID-19 as it relates to students.  College employees limit the information they share about students to individuals on a “need to know basis.”

 

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